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Sentry Commercial’s 5 Tips for Commercial HVAC Maintenance

HVAC systems can be an expensive investment in your property regardless of any repair and maintenance lease arrangement you negotiate with your tenant(s). That’s why it’s in your best interest to be actively involved in general maintenance and visual inspections to ensure the longest HVAC lifecycle and tenant comfort. Here are 5 Tips for commercial HVAC maintenance that can help you achieve that goal.

  1. Be vigilant about air filter maintenance and utilize the highest ASHRAE (American Society of Heating, Refrigerating and Air-conditioning Engineers) MERV rated filters possible.
  2. Document which filters are needed and how often they need to be replaced for each system. Record each time new filters are installed.
  3. Conduct visual inspections of your system, regularly recording results, and report any issues such as leaks, water damage and unusual odors that could signal future mold growth.
  4. Keep detailed documentation on all equipment, parts, repairs, and maintenance to ensure continuity if you switch HVAC professionals.
  5. Ensure your HVAC professional provides a checklist of all procedures they complete in a full maintenance inspection.

Professional checkups in the spring and fall will encompass far more in-depth inspections. To make the most of these inspections, property managers should speak regularly with tenants. This is the best way to identify any unusual sounds, smells, or operational issues with the HVAC that might be useful knowledge for your HVAC professional.

It’s very common for all – besides the most seasoned commercial property owners and managers – to lack a longstanding relationship with vendors like HVAC contractors. While you certainly want to let the professionals do their job, the more you know about your own HVAC system’s history and operation as well as their procedures, the better off you are.

Keep in mind that your goal is to always have a well-tuned and maintained HVAC system. This will lower your utility bills, improve efficiency, prevent safety issues, and reduce the chances of a major breakdown. This ultimately plays a big part in your property value and keeping good tenants for years to come.

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